Best Web-Based Archiving Software of 2025

The most reliable archiving software in the world for managing records compliance and risks for public entities. CivicPlus Social Media Archiving is a software that connects directly with your social networks in order to capture, preserve and archive all content posted and engaged in by your organization in context and near-real time. All of this information is stored in a secure, easy-to-use archive that allows you to manage your online communications, as well as help your organization comply with public records laws and regulations. Social media archiving ensures that your organization's communications will be saved, so you can easily respond and comply with public records laws. All content, including deleted or edited posts and comments, can be captured and preserved. Replay recordings in their original context, and ensure their authenticity using digital signatures.

UnForm is a powerful enterprise document management and process automation solution that seamlessly integrates with any application. Our platform-independent, fully browser-based solutions provide the ability to create, deliver, capture, index, route, and store documents from start to finish so that a transaction’s entire life cycle can be accessed with one easy search. Our data extraction and workflow capabilities enable the automation of data entry-intensive processes. UnForm.Cloud, a hosting service for UnForm Document Management, is a perfect fit for those who are running cloud-based ERP systems or looking for a solution with no hardware to purchase, manage, or maintain. Implementing UnForm has never been easier. Backed by a proven hosting vendor, Oracle, you have the peace of mind knowing your data is safe and secure with well-managed data centers and cross-region backups, ensuring reliable and continues access to your data when you need it.

Intradyn's email archiving solutions are trusted and reliable, safeguarding your organization in the face of potential litigation, eDiscovery requests, or Right to Know inquiries. Gain peace of mind knowing that your emails will remain secure, searchable, and readily accessible. Intradyn offers diverse, innovative archiving solutions designed to address various business challenges, from regulatory compliance to legal matters. Our versatile products cater to all industries and can be customized to suit your specific environment through different deployment options. Experience the power of comprehensive social media archiving across multiple channels effortlessly accessed through a unified interface. Our solution ensures compliance with regulatory requirements by maintaining all content in evidence quality. Capture, categorize, and index all mobile content, including MMS and SMS, empowering you to retrieve crucial information whenever needed conveniently. Real-time archiving capabilities effectively preserve all mobile communications for future reference.

PinPoint DMS makes it possible for you and your staff access files and data anywhere in the world. PinPoint DMS runs on all platforms, including MACs and mobile devices. It includes built-in tools such as Workflow Management, Records Management and Onboarding. PinPoint DMS can automatically file documents without the need for human intervention. PinPoint DMS has been improving our features for over 19 years. We are just now seeing competitors. Learn how our document management software could help your company go paperless!

Aid4Mail is a leading email processing tool from Switzerland. It comes in three editions: 1. Use Converter to collect and convert emails accurately, fast, and reliably. It supports all popular mail services (e.g. Office 365, Gmail, Yahoo! Mail) and mailbox file formats (e.g. PST, OST, OLM, mbox). It’s also a popular solution for preparing mail ingestion into archival, eDiscovery and forensics platforms. 2. Investigator adds powerful search queries based on Gmail and Microsoft 365 syntax, native pre-acquisition filters and Python scripting. Use its forensic features to recover deleted and hidden email, and process corrupt or unknown mail formats. 3. Enterprise adds support for Google Vault, Mimecast, and Proofpoint exports. Use it to migrate your company mail to live accounts (IMAP, Microsoft 365, Gmail). You can integrate its CLI seamlessly with your own tools. Enterprise offers flexible licensing options including installation on a server or on a shareable flash drive. Aid4Mail is used by Fortune 500 companies, government agencies and legal professionals around the world.

Experience comprehensive cloud backups with total security assurance. Parablu is here to support your data protection needs like never before. BluVault guarantees the secure backup of your data to cloud storage solutions by safeguarding information both during transmission and while at rest. It maintains the confidentiality and integrity of an organization’s data as it moves between on-premises systems and the cloud, utilizing advanced encryption methods and strict role segregation. With BluVault, your data is protected by encryption practices that comply with the highest regulatory standards, including GDPR. Additionally, your organization maintains ownership of the encryption keys, providing you with complete authority and flexibility regarding the management and storage of your data. In addition to preventing loss, misuse, and unauthorized changes to your data, BluVault enhances your control over data protection with comprehensive reporting, alert notifications, and detailed audit logs, ensuring transparency throughout the process. This level of oversight not only strengthens security measures but also empowers organizations to swiftly respond to any potential issues.

Over 11,000 companies have installed Business LOG, making it the most popular tool for log management. Available in On-Premise or SaaS versions, with Agent Methods and Log Collector Agent less. Business LOG offers complete log analysis, reports, alerts, a powerful search engine, and flexible log storage.

ArcTitan is a powerful business Email Archiving Solution enabling organizations to create a back-up of all their email messages. You can Save up to 75% of email storage space and costs with lightning fast search and retrieval. Significantly enhances Microsoft 365 email Search and Storage functionality with cost and time savings. The main features of our business email archiving solution include lightning fast search and retrieval, ultimate scalability, and full compliance with GDPR, eDiscovery, Sarbanes–Oxley, HIPAA, and other legislation for e-discovery, retention and audit. Book a demo today.

FileHold, an enterprise-grade document management and workflow solution, is designed to help large organizations transition to a paperless workplace. FileHold can be deployed on-premises, in a secure public or private cloud and offers a range of features including document scanning, indexing. versioning, searching, document linking, as well as document indexing. FileHold is compatible with all browsers, has a rich desktop environment and is mobile-ready. Integration with MS Office, SharePoint Teams, Active Directory, and Teams is possible right out of the box. Fully documented API.

Sharp Archive is a leader in archiving communications for regulated organizations. Our users are often required to archive communication in the following industries: finance, insurance, government and education. Sharp Archive was founded in 2005 by financial professionals who also have to comply with mandatory archiving rules. We were shocked at how outdated and expensive the software options were when we started looking for solutions. Some software was not up-to-date to comply with the latest regulations. You can take a look at our live demo on our website. We won't ask you to make an appointment or give out your information.

SISCIN, a File Analysis, Archiving, and Compliance solution, is hosted in Azure. It provides a single dashboard that gives you full access to all your file server data. You can create policies based on your data profile to retain, deduplicate or archive your file data. This gives you full control over how it is managed. Flexible storage control allows you to archive locally or to the Cloud. Organizations can enjoy the Cloud's performance and scalableness with their existing server infrastructure. Our advanced Vue-X Search is available in SISCIN. It provides advanced content indexing capabilities and search capabilities to analyze and locate, retrieve, delete and retrieve data for DSAR and e-Discovery management.

SuiteCRM is the award-winning Customer Relationship Management software. The application is fully scalable and enterprise-ready to meet any business size. The application can be customized to suit your current and future business processes. The best part is that the application is Open Source and free to all users.

Global 100 companies trust GRAX to enable them to: ✔ Maintain 100% Digital Chain of Custody ✔ Take ownership and control of all Salesforce backup and archive data ✔ Backup, archive, and recover multiple Salesforce Orgs ✔ Reduce storage costs and improve Org performance ✔ Reuse backup/archive data in analytics & reporting ✔ Track manually deleted data ✔ Bring historical Salesforce data into data warehouses ✔ Report on multiple orgs in tools like Tableau ✔ Improve global compliance and governance ✔ Make better predictions through reporting ✔ Answer business questions with their data Your Salesforce backup and archive data has strategic value. GRAX helps you maximize that value by letting you reuse your history to ADAPT FASTER.

Embrace the world of entrepreneurship while we handle the everyday tasks! Juggling between Slack, Microsoft Teams, Telegram, and Gmail to locate vital information can consume a significant amount of time. Skridle simplifies this by gathering and organizing all your data efficiently. You can easily create the required number of workspaces and choose between Manual export or Autoload for the most essential channels. All messages are stored along with Emojis, Attached Files, and Comment Threads with a single click. Any modifications made to messages are automatically updated in your message repository, ensuring you always have the latest information. The AI system tags messages with relevant labels automatically, allowing you to navigate through your messages effortlessly. The essence of creativity lies in formulating questions that have yet to be asked, and such unique inquiries lead to equally distinct answers. I prioritize the security of user data, ensuring it is fully encrypted and remains the exclusive property of its rightful owners. Additionally, I meticulously create tailored smart contexts for each team member to enhance collaboration and productivity. This way, everyone can focus on what truly matters—growing the business.

The workplace of today is not limited to traditional office walls. DocuXplorer gives your team fast, secure access to all the files and information they need from anywhere. A paperless, more productive office is possible. Quick setup allows you to see immediate results. Our organizational experts will ensure that your document management system is customized to your needs. This will ensure that your team is well-prepared for success. DocuXplorer can be used even if you have long paper trails. It is priced to provide a quick ROI. DocuXplorer can be deployed on-premises, in the cloud or hybrid and give your team the access they require wherever they are. DX speaks your language. It will identify the most important information in your file and translate it into searchable and reportable data. DocuXplorer converts scanned text images (available in 110+ language) to electronic text that is searchable, indexed and retrievable.

Bacula Enterprise offers a single platform that provides cloud backup and recovery software for the Modern Data Center. Bacula Enterprise backup & recovery software is ideal for medium and large businesses. It offers unique innovation, modern architecture and business value benefits, as well as low cost of ownership. Bacula Enterprise corporate backup software solution uses unique technologies that increase the interoperability of Bacula Enterprise into many IT environments, such as managed service providers, software vendors, cloud providers, enterprise data centers, and cloud providers. Bacula Enterprise is used by thousands of organizations around the world in mission-critical environments such as NASA, Texas A&M University and Unicredit. Bacula offers more security features than other vendors and advanced hybrid Cloud connectivity to Amazon S3, Google, Oracle, and many others.

As a frontrunner in the domain of File Server data management solutions, you can cut storage expenses by as much as 90% while minimizing the impact on users and streamlining backups. In-depth reporting and data visualizations can be generated, with the ability to export data through advanced filters. The system ensures optimized archiving of data on both local and remote servers, which enhances network bandwidth efficiency. Safeguard your information against unauthorized access, malware, ransomware, and other malicious threats, with recovery achievable in just a few minutes. Instantly locate required data using powerful filters and comprehensive full-text searches, accommodating multiple languages. Policies for archiving can be created, duplicated, and deployed in mere seconds, while managing remote archiving via agents is simple and accessible from anywhere at any time. Restore essential data without unnecessary excess, allowing access to any file from the archive. ShareArchiver enables significant reductions in backup and storage costs of up to 90%. Furthermore, harness the power of AI to activate bulk archived data within minutes, ensuring efficiency and rapid accessibility. This combination of features makes your data management not only cost-effective but also remarkably user-friendly.

Jatheon Cloud is easy to deploy and use every day. Our email archiving software has a new interface that will make your experience easy. Our advanced search and processing speed are the best in the archiving business. Our per-mailbox fee is a simple way to get all the information you need in an archive and reduce upfront costs. It also simplifies the management of email archives. Security and privacy are important concerns for organizations in highly regulated industries. Your cloud vault will be secure thanks to our security certifications, breach detection alerts, and 24/7 support and monitoring. Jatheon Cloud archive is flexible and adaptable to your needs, regardless of how large or small your business.

Secure Multi-Data Archiving with a Single Interface OneVault archives email and all new data types that your organization uses today. Email, Instant Messaging and Teams, Zoom, Webex, and many other data types. OneVault gives you a single interface to archive from multiple systems. It is easy to organize consistent policies and support business continuity plans by centralizing important data in a secure cloud platform. e-Discovery is a single platform for managing and working with records. It is secure, transparent, and easy to use. OneVault combines the powerful features of our stand alone archiving solutions under one pane of glass. It is intuitive, secure, and scalable. Start with email and expand as new systems become available.

Utilize RAY to effortlessly gather and maintain documentation for regulatory compliance, while also keeping an eye on your website, competitors, and overall public sentiment. You can arrange your webpage captures to occur on an hourly, daily, weekly, or monthly basis, and configure a smart email alert system to notify you of key terms that you wish to monitor for their presence or absence on a webpage. With RAY's Smart Alert feature, you can create various combinations of up to three words for each alert, which is particularly beneficial for monitoring disclaimers. Stay informed about our offerings by following us on social media and visiting our website, where you can access extensive resource pages and video tutorials. RAY also boasts an AI-enhanced search engine designed to maximize the utility of your archival data, facilitating quick and accurate searches. Additionally, features such as multi-criteria tagging, advanced word analysis, sensitivity assessments, and language detection exemplify our commitment to providing valuable tools for your convenience. The smart search engine stands out as one of the core functionalities included with RAY, ensuring users have access to the best possible experience. By leveraging these features, you can elevate your compliance and monitoring processes to new heights.

Say goodbye to the hassle of organizing your files into folders or giving them individual names, as FileShadow simplifies document and photo management through advanced content and metadata scanning, along with automatic tagging based on geolocation and custom settings for effortless organization and retrieval. You can connect one or more of your Slack Workspaces as sources for FileShadow, enabling the archiving of files from your channels—regardless of the sender—into your secure FileShadow Vault. Any attachments exchanged in your Slack conversations can be seamlessly archived, categorized, and protected within FileShadow's system. Utilizing machine learning (ML) and artificial intelligence (AI), FileShadow enhances your indexing and searching experience, allowing you to quickly locate your files with sophisticated search capabilities, including file content, OCR for PDFs, GPS/geolocation data, and image recognition. Sharing files stored in your FileShadow vault is straightforward; all that is required is for the recipient to have a FileShadow account! You retain full control over access permissions, enabling you to determine which files can be viewed or modified by others, ensuring both security and flexibility in how you manage your digital assets. With FileShadow, organizing your digital life becomes not only simpler but also more efficient, paving the way for a smoother workflow.

Preservica is an innovative digital preservation software platform that leverages Active Digital Preservation™ technology to ensure that digital files remain accessible, reliable, and usable for many years by transforming them into formats suitable for the future while safeguarding their integrity and authenticity through the use of checksums and comprehensive contextual metadata. The platform offers secure, scalable, and cloud-based storage solutions along with features that facilitate straightforward upload and preservation, extensive metadata management, advanced search capabilities, AI-enhanced archiving tools, integration with catalogs, and robust admin/security controls, while also allowing for the incorporation of preservation processes into Microsoft 365 workflows through its Preserve365® feature. Aimed at mitigating the risks of file unreadability, data loss, and compliance issues, the software accommodates the upload of large and diverse content from various sources, providing immediate access for compliance, cultural, or business-related purposes, and aids in establishing provenance and trustworthiness. Additionally, its user-friendly interface and comprehensive features make it a valuable asset for organizations seeking to safeguard their digital heritage.

The RecordPoint Data Trust platform helps highly regulated organizations manage data throughout its lifecycle, regardless of system. We work with organizations in highly regulated industries to ensure their data is right where it should be - safeguarded for privacy, security, and governance.

Pagefreezer's software solutions assist organizations in monitoring, capturing and archiving online data. Our tools address the following business challenges. Your online archived data can be used as evidence in a legal case or regulatory audit. Our website archiving service exports all metadata, digital signatures and timestamps which validate the authenticity and integrity your records and prove that they have not been altered. You can archive social media without missing a comment or edit. Our enterprise collaboration and social media archiving solutions actively monitor your data and collect it in real-time. This will allow you to keep track of all conversations and capture all activity on your platforms. You can be alerted when inappropriate content is posted, and you can capture it in a defensible format before it's deleted.

We are a cloud-based Library, Archive, and Information Management Solutions provider specializing in managing transformation. Soutron partners worldwide with special libraries and information centers to help them transition from analog to digital technologies using innovative, fast, flexible, and easy-to-use methods. See our site, soutron.com for details and to request an online demonstration today!